Drupal Development Empowers ECW Grant Management System

Drupal transformed grant management for the ECW, replacing outdated tools with a scalable & efficient solution

ECW Drupal Development Case Study Supported documents

In a world where Drupal development, efficiency, and transparency are key to driving impact, Vardot partnered with Education Cannot Wait (ECW) to transform its grant management processes. ECW, the United Nations global fund for education in emergencies and protracted crises hosted by UNICEF, had a clear need to streamline complex workflows, track funding with precision, and centralize all processes into a single reliable platform. Vardot stepped in to deliver a scalable solution that met these goals and set the stage for future growth.

4.6%

Reduction of Bounce Rates

20%

Increase in Average Engagement Time

40%

Faster Grant Processing Time
ECW Drupal Development Case Study Supported documents

 

The Challenge 

How Outdated Processes Highlighted the Need for Drupal Development in Grant Management.

Before partnering with Vardot, ECW depended on offline tools like Excel for grant management, which became challenging as they scaled operations.

  • Lack of Centralization: Data and processes were scattered, making it difficult to track, report, and manage grant cycles effectively.
  • Complex Workflows: Grant approvals, reporting, and fund tracking required a streamlined, automated solution to reduce manual work.
  • Limited Scalability: ECW's existing systems could not adapt to growing demands or align with the expectations of global stakeholders.
  • Inefficient Content Management: Updates and reporting were slow and error-prone, limiting ECW’s ability to communicate its impact in real time.

ECW needed a modern Grant Management System (GMS) to centralize operations, automate processes, and deliver transparent, real-time insights into funding and grant utilization.

The Solution: Transforming Grant Management with Drupal Development

Vardot collaborated with ECW to design and develop a robust Drupal-based grant management platform tailored to ECW’s unique needs. Vardot delivered a solution that addressed ECW’s challenges and transformed its grant operations.

ECW Case Study Supported Documents

Key Features and Functionalities: 

  • Custom Grant Workflows: Vardot designed and implemented workflows that mirror ECW’s intricate grant approval processes. Every stage, from application to approval and reporting, is automated and seamlessly tracked.

  • Centralized Grant Data Management: The platform consolidated all existing grant data into a single, reliable system. ECW can now easily track funding allocations, utilization, and reporting.

  • Role-Based Access Control: Drupal’s advanced permissions provide secure, role-based access, enabling internal teams and grantees to collaborate effectively without compromising sensitive data.

  • Two-Phase Implementation: Vardot delivered the solution in two phases:

    • Phase 1: A secure, internal system for ECW’s team to manage and oversee grants.
    • Phase 2: An external portal for grantees to submit applications, track funding, and provide updates in real-time.

  • Scalable and Secure Hosting

    • Vardot hosted the platform on Acquia Cloud, ensuring reliable performance, enhanced security, and the ability to scale with ECW’s growing needs.

  • Streamlined Content Management

    • Built on Drupal, the platform simplifies content management, making it easy for ECW to update grant data, reports, and resources efficiently.
ECW Case Study Supported Documents

 

Collaborative Success: Vardot’s Drupal Development Expertise in Grant Management System (GMS)

Vardot’s client-focused approach and technical expertise were crucial to the project’s success. A dedicated team collaborated closely with ECW to create a responsive Drupal solution. By promoting open communication and using agile workflows, Vardot delivered a platform that exceeded expectations.

What’s Next? Expanding Grant Management System (GMS) Capabilities with Drupal Development

With the internal system now live, Vardot is preparing to roll out the external phase, which will give grantees direct access to the platform. This phase will further streamline grant applications, reporting, and collaboration, supporting ECW’s long-term goals.

As ECW grows, Vardot is committed to enhancing the platform for future success.

Why Vardot? Empowering Nonprofits with Drupal Development

As a Drupal services provider, we specialize in building tailored Drupal solutions for nonprofits. Our collaboration with ECW demonstrates our ability to:

  • Simplify Complexity: Automating intricate grant processes to save time and resources.

  • Deliver Transparency: Providing real-time reporting and tracking tools to empower decision-making.

  • Ensure Scalability: Building platforms that grow with the organization’s needs.

Enhance Collaboration: Seamlessly creating solutions that bring internal teams and external stakeholders together

ECW Case Study Supported Documents

Results

The launch of ECW’s new Drupal-based Grant Management System (GMS) resulted in significant improvements:

Operational Efficiency: Automated workflows streamlined manual processes, saving time and reducing errors.
Enhanced Transparency: Real-time tracking and reporting improve visibility into grant utilization and outcomes.
Centralized Data: All grant-related data is now housed in a single, accessible system, empowering better decision-making.
Improved Collaboration: Internal teams and external grantees can work seamlessly through the secure platform.
Scalability for Growth: The platform can handle ECW’s expanding operations, ensuring long-term sustainability.

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